18-015 RFP Banking and Procurement Card Services

OVERVIEW

The objective of the City is to secure the most efficient and effective Banking and Procurement Card services while maintaining sufficient liquidity and protection of all the funds entrusted to the City, and enhance revenue opportunities through procurement card rebates. The City may award a contract to the best service provider based on the qualifications presented, which may not offer the lowest prices for services. The City reserves the right to not award some or all of the services contemplated herein. PLEASE SEE BID DOCUMENT FOR COMPLETE DETAILS.

Linked Documents are underlined and in BLUE.

Bid Opening – May 24, 2018 – (2:30 PM Central Time) – City Hall Annex Training Room – Posted April 26, 2018

Bid Opening – Bids Received 2018 05-24 – Posted May 24, 2018

Bid Opening Sign In Sheet – 2018 05-24 – Posted May 24, 2018

Bid Document –RFP 18-015 Bid Doc – FINAL – Exhibits A through C – posted within Bid Document – Posted April 5, 2018

Addendum 1 – Posted April 26, 2018

Addendum 2 – Posted May 7, 2018

Addendum 3 – Posted May 9, 2018

Addendum 4 – Posted May 16, 2018

Exhibit D – Vendor Purchases for PCard RFP – Posted April 5, 2018

Exhibit E – Bank Statement – 01-2018 (Jan) Posted April 26, 2018

Exhibit E – Bank Statement – 02-2018 (Feb) Posted April 26, 2018

Exhibit E – Bank Statement – 03-2018 (Mar) – Posted April 26, 2018

 

Exhibit F – Accounts Analysis – Operating Acct 01-2018 (Jan) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Operating Acct 02-2018 (Feb) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Operating Acct 03-2018 (Mar) – Posted April 26, 2018

 

Exhibit F – Accounts Analysis – Payroll Acct 01-2018 (Jan) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Payroll Acct 02-2018 (Feb) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Payroll Acct 03-2018 (Mar) – Posted April 26, 2018

 

Exhibit F – Accounts Analysis – Reserves Acct 01-2018 (Jan) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Reserves Acct 02-2018 (Feb) – Posted April 26, 2018

Exhibit F – Accounts Analysis – Reserves Acct 03-2018 (Mar) – Posted April 26, 2018

 

Exhibit G – Credit Card Services – 3 months (2018) – Posted April 26, 2018

 

Exhibit H – Merchant card Svcs 01-2018 (Jan) – Posted April 26, 2018

Exhibit H – Merchant card Svcs 02-2018 (Feb) – Posted April 26, 2018

Exhibit H – Merchant card Svcs 03-2018 (Mar) – Posted April 26, 2018

 

Exhibit I – Merchant Svcs answers 04-19-2018 – Posted April 26, 2018

Evaluation Committee Meeting – June 26, 2018 – Eval Comm – Mtg Sign In sheet – 2018 06-26 – Posted June 27, 2018

Bid Tabulation – Final; Posted July 30, 2018

City Council Award – August 7, 2018 to Hancock Whitney Bank – Posted 8/14/2018