Doing Business With The City

The Purchasing Division is responsible for the purchase of all supplies, equipment, services, and construction for the departments and divisions of the City.

Purchase orders are the preferred method to purchase supplies, equipment, services, and construction. The Purchasing Division will issue a hard copy confirmation of the purchase order to the vendor.

Do not accept verbal purchase orders unless the city employee is able to provide the purchase order number assigned by the Purchasing Division, and assure that the hard copy confirmation will follow. It is also highly recommended that you confirm the verbal purchase order by contacting the Purchasing Division.

2 WAYS to Being Added as An Approved Vendor for the City:

1.  We are participating in a new online vendor registration process thru VendorRegistry.com.  If you have received an email this November 2016, inviting you to register, please use the email link to directly access the system and link with Fort Walton Beach.   Otherwise – Click here to register online:

https://vrapp.vendorregistry.com/Vendor/Register/Index/city-of-fort-walton-beach-fl-vendor-registration.    There is no fee for this service to register with VendorRegistry or to do business with the City of Fort Walton Beach.  VendorRegistry features an opportunity to connect with other local governments, including Fort Walton Beach.  Questions regarding the online registration process offered by Vendor Registry    should be addressed to   Vendor Registry    (844-802-9202) – Toll-free number.

2.  Fax or email a completed vendor application & W9.  Return both items, completed and signed to the Purchasing Department (FAX – 850-833-9643 or email jhunt@fwb.org).

* Vendor Application – 2016  (fillable form)

* 2015 IRS-W-9 Form

As with all transactions with Florida municipalities, information is subject to public records inquiries.

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AUTOMATIC NOTIFICATIONS OF FORMAL BIDS (3rd Party Vendor)

If you would like to receive automatic notifications of bid announcements, you may wish to register with the Florida Bid System at www.FloridaBidSystem.com.

For less than $90 for the entire year, you can search the full list of open opportunities on Florida Bid System all on one list, and all in one online location. Other advantages of the upgrading include:

  • Real-time notification of solicitations, addenda and awards
  • Advance notice of term contract expirations
  • Full customer service support
  • Opportunities matched to your business on its own list

Search through all potential business opportunities with ease; upgrade your access today.  If you have any questions about the Florida Bid System or the benefits of upgrading your access to the system, please call the Florida Online System support team at 800-835-4603.

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Be sure to follow the FWB City Purchasing Policies:

Invoicing: Itemized invoices, in duplicate, bearing the Purchase Order Number must be mailed on day of shipment to City of Fort Walton Beach, 107 Miracle Strip Pkwy SW, FWB, FL 32548 – ACCTS PAYABLE. If the City is responsible for transportation costs, a bill of lading or express receipt must be attached to your invoice. Show our Purchase Order Number immediately following our name. Invoices subject to cash discount should be mailed on the day they are dated. If they are not, discount period will begin on the day bills are received by the City’s Accounts Payable Dept.

Get on Pre-Registered Disaster Services List – 2017 Disaster Response Vendors – contact sheet fillable