Meeting Room Policy

Meeting Room Policy

The library meeting room is managed by the Library Manager and library staff.  The library is governed by the Fort Walton Beach City Council as outlined in Chapter 21 of the Code of Ordinances of the City of Fort Walton Beach.

The general operation of the meeting room is outlined in Section 5 of the library’s Administrative Policy #107 as approved by the City Manager and reads as follows:

5. Meeting Room Rental Regulations and Fees

A. The meeting room may be rented by groups/organizations for non-profit functions relating to community service/education when it is not reserved for library or City activities.

B. No rental fee will be charged for activities related to groups associated with the library, such as Friends of the Library.

C. A fee of $25.00 per hour shall be charged for the rental of the meeting room.

D. Payment shall be required at time reservation form is filled out.

E. A meeting room reservation form shall be completed and signed by the individual/organization requesting to rent the meeting room.

F. The responsible party shall comply will all policies and regulations required to rent the meeting room.

G. The City Manager may provide for a waiver of fees for meetings conducted by public agencies as per Resolution 02-14.